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AI Reserve Clinic Booking and reception for medical clinics

Clinic bookings and reception, made easy with AI

AI Reserve Clinic is a booking and reception cloud for medical clinics. Web bookings from patients’ smartphones, check-ins on the waiting-room tablet and booking calls answered by AI all land on one board, organized by exam room. Web booking needs no patient account or app, and each clinic gets a booking page it can embed in its website. The booking board, web booking and tablet check-in are free.

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AI Reserve Clinic screen

Web booking with no sign-up

Patients book without an account. Each clinic gets a booking page it can embed in its website.

AI reception and AI phone reception

An avatar on the waiting-room tablet and AI on the phone take bookings and put them on the board by exam room.

Core features are free

The booking board, web booking and tablet check-in are free. Add only the AI features you need as monthly add-ons.

Demo

How it works

AI phone reception answers booking calls to the clinic. It confirms the patient by patient ID, asks for the visit type and time, and books the visit. On the waiting-room tablet, patients can book by talking to the guide avatar (AI tablet reception). Both bookings land on the board by exam room.

Features

What AI Reserve Clinic does

A board by exam room, and web booking with no sign-up

Every booking, whether made at reception, on the web, on the waiting-room tablet or by phone, appears on the board for its exam room, so you see each patient’s name, time and visit type for the day at a glance. Patients book on the web without creating an account or signing in: they choose a visit type and an open time. Each clinic gets its own booking page URL and embed code for its website.

  • Set visit types such as first visits, follow-ups, health checks and vaccinations, with durations, for each clinic
  • Patients check, change or cancel with the link in their email
  • Sign in with Google, an email link or a passkey
Booking board mock-up: the day’s bookings by exam room, with a booking taken by AI phone reception in purple

AI reception and AI phone reception

On the waiting-room tablet, patients enter their patient ID to check in or book their next visit. With the AI tablet reception add-on, a guide avatar speaks to patients, who can book and check in by voice. With the AI phone reception add-on, AI answers booking calls on a dedicated 050 number for the clinic, confirms the patient by patient ID and books the visit.

  • Bookings taken by AI go straight onto the board
  • When someone taps “Call staff”, a notice appears on the admin screen at reception
  • Phone runs on our voicast, the avatar on our avacast
Waiting-room tablet mock-up: a patient books by talking to the guide avatar

Several clinics in one account

Add clinics to one account, each with its own hours, exam rooms, visit types and booking board. Staff can work at more than one clinic. Shift management is built in for clinics that want it, and AI shift planning (an add-on) can build a month of rosters.

  • A web booking URL and embed code for each clinic, each with its own visit types
  • Rosters and days-off requests are free
  • AI shift planning is a ¥2,980 monthly add-on
Pricing

Pricing

Pricing is the same as AI Reserve Dental and AI Reserve Auto. The booking board, web booking and tablet check-in are on the free plan. Add only the AI features you need as monthly add-ons.

Free plan
¥0

Booking board by exam room, web booking, waiting-room tablet check-in, rosters, staff call, email notifications, users and roles

AI tablet reception
¥4,980 / month

Add-on. 300 minutes included, then ¥10 per minute

AI phone reception
¥9,800 / month

Add-on. 500 minutes included, then ¥12 per minute, with a dedicated 050 number

AI shift planning
¥2,980 / month

Add-on. No limit on staff

Prices exclude tax. Payment by credit card only. Add or cancel add-ons any time in the admin screen; a cancelled add-on stays available until the end of the month.

Flow

Getting started

From sign-up to production.

  1. Create an account

    Sign in with a Google account or a link sent to your email.

  2. Enter clinic details

    Enter the clinic name and number of exam rooms, and templates for hours and visit types are created.

  3. Invite staff

    Invite staff and set roles such as director, manager and staff.

  4. Start using it

    Start with the booking board and embed the web booking page in the clinic website. AI add-ons can be added in the admin screen.

FAQ

FAQ

No. Patients choose a visit type and a time on the web booking page. No app is needed either. They check, change or cancel with the link in their email.
Any clinic that takes outpatient bookings, such as internal medicine, pediatrics or dermatology. Each clinic sets its own visit types, durations and number of exam rooms. For dental clinics, we offer AI Reserve Dental.
Yes. Add clinics to one account, each with its own hours, exam rooms and booking board. Staff can work at more than one clinic. Web booking has a URL and embed code for each clinic, and you choose which visit types each clinic takes.
AI answers booking calls on a dedicated 050 number for the clinic, confirms the patient by patient ID, and asks for the visit type and time to book the visit. It also handles changes and cancellations. Bookings taken by AI appear on the board for the exam room.

Talk to us about AI Reserve Clinic.

We reply within two business days.

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